Qualified Providers for Certificate and Payment 400-28-105-25

(Revised 10/1/12 ML #3348)

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At the time a certificate is issued or updated, the provider must be licensed, Air Force Base licensed, under self-declaration, an approved relative provider, or registered by a Tribe, listed as a provider in the Child Care Assistance Program Payment System and have a future expiration date.

 

If at time of application, the provider is not currently licensed, Air Force Base licensed, under self-declaration, an approved relative provider, or registered by a Tribe, and the provider will not complete that process within the processing time frame for an application and the family is not using any other qualified provider(s), the caretaker must find another provider who is licensed, Air Force Base licensed, under self-declaration, an approved relative provider, or registered by a Tribe, or the application must be denied.

 

In an ongoing case a closing notice must be sent at the time it is discovered that the only provider or all the providers are no longer licensed, Air Force Base licensed, under self-declaration, an approved relative provider, or registered by a Tribe. The case must be set to close at the end of the month the closing notice is sent.

In an ongoing case where there is more than one provider and one of the provider(s) is no longer licensed, Air Force Base licensed, under self-declaration, an approved relative provider, or registered by a Tribe, the provider must be removed from the certificate effective the month following the month of expiration.

 

Child care will go back to the first of the month in which the provider’s licensed, Air Force base license, under self-declaration, an approved relative provider, registered by a Tribe is effective.

 

If an applicant applies and requests child care for a prior month and the provider’s licensed, Air Force Base license, under self-declaration, an approved relative provider, registered by a Tribe was not effective in that prior month, payment cannot be made to that provider.

 

If the provider’s licensed, Air Force Base license, self-declaration, approved relative provider, registered by a Tribe expiration date is during a month, payment for that month can only be up to the expiration date. Any care provided following expiration date of their status, cannot be paid. The case must be closed at the end of the month if there are no other providers or another qualified provider is not obtained by the end of that month.

 

If the provider is reinstated during the month of expiration, payment can be made for the entire month. If the provider becomes reinstated prior to the end of the month, eligibility for the family can be reinstated if the family is otherwise eligible. If the case closes prior to reinstatement, the caretaker must reapply.